Terms of Service

Service

ForecastFix is a hosted SaaS financial reporting and consolidation tool for trial balances, charts of accounts, mappings, dimensions, FX rates, journal outputs, and financial statement reporting.

The service is designed to support accounting workflows that may be used for GAAP or IFRS reporting, but it does not replace professional judgment, management review, external audit procedures, legal advice, tax advice, or formal accounting policy decisions.

ForecastFix is a GAAP/IFRS-aligned reporting platform, not a public accounting firm, audit firm, tax advisor, legal advisor, or compliance certification service. Use of the service does not certify that your financial statements, trial balances, consolidations, disclosures, or internal reports comply with GAAP, IFRS, tax law, securities law, lender requirements, or any other accounting or reporting standard.

Authority and Account Use

By creating an account, you represent that you are authorized to use the service for your organization and to submit financial and operational data on behalf of that organization.

You are responsible for user access, company-level permissions, passwords, review controls, and all activity performed under accounts in your organization.

Customer Data and Accounting Responsibility

Your organization owns its uploaded and generated accounting data. You are responsible for the completeness, accuracy, authorization, classification, mapping, consolidation, and presentation of that data.

ForecastFix may calculate, transform, store, and display data based on your configuration. You remain responsible for determining whether reports, adjustments, mappings, and disclosures comply with GAAP, IFRS, local law, tax rules, lender requirements, and internal policies.

Any templates, mappings, formulas, warnings, retained earnings calculations, NCI calculations, FX calculations, period-close controls, dashboards, exports, or other outputs are software features intended to assist your review. Your organization and its accountants, auditors, tax advisors, legal advisors, and other professional advisors remain responsible for final accounting treatment, financial statement approval, filing decisions, and external reporting.

Retention and Organization Deletion

For active organizations, current operational data such as trial balances, charts of accounts, mappings, dimensions, report definitions, generated outputs, and uploaded files is retained while the organization remains active or as needed to provide the service.

Audit trails, history records, historical snapshots, and related audit payloads are retained for seven years unless a longer period is required by law, contract, security need, or dispute preservation. After that retention period, those audit and history records may be deleted or archived according to our retention controls.

Subscription cancellation does not automatically erase organization data. A cancelled or inactive subscription may restrict access to the service. If an organization remains inactive or unsubscribed for seven years after the last known service period end, the organization and its data may be permanently deleted unless it is reactivated earlier or a longer period is required by law, contract, security need, or dispute preservation.

If an authorized organization admin requests deletion of an organization, the organization enters a soft-delete state for 14 days. During that grace period an authorized admin may restore the organization.

After the 14-day grace period, the organization is permanently deleted from active application databases and object storage, including trial balances, charts of accounts, dimensions, mappings, reports, audit payloads, memberships, generated outputs, and uploaded files. Disaster recovery backups may persist until their normal backup lifecycle expires and are not used for ordinary processing.

Security and Acceptable Use

You may not bypass access controls, test another tenant's data boundaries, upload malware, interfere with the service, or use the service for unlawful activity.

You must promptly notify us if you believe credentials, user access, or organization data may have been compromised.

Limitations

The service is provided as a software tool. To the maximum extent permitted by law, ForecastFix does not warrant that any output is audit-ready, tax-ready, GAAP-compliant, IFRS-compliant, or free from error without your review and approval.

You should maintain appropriate independent records, backups, review controls, and professional accounting oversight for material financial reporting.

Changes

We may update these terms when the service, law, or operating practices change. Material updates may require users to accept a new version before continuing to use the service.

Contact and Legal Notices

Legal notices and service questions may be sent to ForecastFix LLC at 8421 Dorchester Rd Ste 109 #355, North Charleston, SC 29420, USA, by email at privacy@forecastfix.com, or by phone at +1 (843) 418-2524.